Create interactive multimedia posters

Communities are free and allow unlimited members to collaborate and share posters. Members control which personal posters they share with the Community.

A Group license adds centralized management for organizations. Admins can create multiple Groups, and each Group can contain multiple Communities, all under one subscription.

For example, a school district can use one Group subscription to manage several schools:

• District subscription
  • Group: Lincoln Elementary School
    • Community: Grade 5 Science
    • Community: Grade 6 History
    • Community: Art Class
  • Group: Washington Middle School
    • Community: Mathematics
    • Community: Biology
  • Group: Jefferson High School
    • Community: Physics
    • Community: Geography

The District Admin manages the Groups (schools), while Group Mentors (teachers) manage their assigned Groups and create Communities (classrooms). Students are assigned to the appropriate Groups and Communities, where their work is managed and supervised.

These Group management capabilities are in development.

Yes. A Group subscription is being developed to support unlimited Groups, each containing unlimited Communities.

Admins will create and manage Groups, such as individual schools or departments. Group Mentors will create and manage Communities within their assigned Groups, such as classrooms or courses.

All Groups and Communities will share the same subscription and available managed seats.

A Group subscription will provide a shared number of managed user seats that can be distributed across multiple Groups and their Communities. For example, a district can purchase seats centrally and distribute them among its schools.

The same managed user can participate in multiple assigned Groups without requiring an additional seat.

Viewers do not consume managed seats. A Group subscription will support unlimited Viewers, with view-only access controlled by Group and Community settings.

Regular Members use their personal Free or Single accounts. Their personal content remains separate from the Group subscription.

Group licenses are being developed to support five roles:

• Admin: Manages the subscription, seats, Groups, user roles, and Group content, including private posters. Admins can create multiple Groups, such as schools within a district, and distribute seats among them.
• Group Mentor: Manages assigned Groups and creates Communities within them, such as classrooms. Group Mentors can access managed Student posters and drafts only within their assigned Groups.
• Student: A managed account without a personal private workspace. Students can create private posters in an assigned Group or Group Community. All their posters, including drafts, are stored under the Group subscription and accessible to authorized Admins and Group Mentors assigned to that Group. Students can participate only in their assigned Communities.
• Member: A regular participant who retains their personal private workspace, governed by their own Free or Single account, and can also create posters within a Group under its subscription plan.
• Viewer: A view-only participant. A Group subscription supports unlimited Viewers without requiring a licensed seat. Viewers can see content permitted by Group and Community settings, but cannot create or edit Group posters.

Under the planned Group model, any user except a Student can create personal private posters that only they can see, within their Free plan limits or their own Single subscription.

Users with a role other than Viewer can also create posters within a Group under its subscription plan. A private poster in a Group remains visible to authorized Admins.

Students can create private posters in a Group or in a Group Community. Their posters, including drafts, remain visible to authorized Admins and Group Mentors assigned to that Group.

Community visibility lets other users and Students see shared content. The allowed visibility is controlled by the Community and Group settings.

Joining a Group Community does not give Admins or Group Mentors access to personal private posters outside the Group.

No. Managed Student accounts will be restricted to their assigned Communities within the Group subscription.

Students will not be able to join public Communities, Communities outside their Group subscription, or other Group Communities to which they have not been assigned. This keeps Student work within the organization’s managed environment.

Not yet. Group functionality is currently in development.

Purchasing a Group subscription supports the continued development of these features. The planned management capabilities are not yet available.

All users can create unlimited posters. Retention depends on the subscription associated with the content.

• Free: Posters will be retained for up to 18 months from their creation date. Editing or viewing a poster will not reset its retention period.
• Single: Personal posters will remain stored while the paid subscription is active.
• Group: Posters created within a Group by any user will remain stored while the Group subscription is active, subject to applicable institutional retention requirements.

When a paid subscription expires, its covered content will receive an additional retention period of up to 18 months before deletion, unless applicable school agreements or legal requirements provide otherwise. Renewing before deletion preserves covered posters under the active subscription.

No. Posters created within a Group by any user will be stored under the Group subscription. Personal posters outside the Group remain separate.

Personal posters belonging to Admins, Group Mentors, and Members follow their own Free or Single retention policies, even when those users participate in Group Communities.

All posters created during the beta period will receive a new 18-month retention period starting from the effective date of the updated policy. This gives existing users time to adjust to the new rules.

Yes. Under the planned policy, we will notify users in advance of scheduled permanent deletion, providing an opportunity to preserve their content or renew an eligible subscription.

After the applicable retention period ends, posters and associated stored media may be permanently deleted.